How to Add Role-Based Access Permissions

Establishing clear boundaries and responsibilities within your team is a cornerstone of secure and efficient system management. The “Role-Based Access Permissions in WarrantyHub” guide is crafted to assist you in defining and implementing these critical parameters. It enables you to assign specific access levels to team members based on their roles, ensuring a structured approach to data handling and task execution while safeguarding sensitive information within your platform.

Access Settings: #

  • From the main dashboard of WarrantyHub, click on the ‘Settings’ tab in the sidebar menu. This is where you manage all aspects of your account and team settings.

 

Navigate to Team Settings: #

  • Within the Settings menu, click on the ‘Team’ option. Here, you’ll see a list of current team members and their roles.

 

Manage Access Groups: #

  • To add or edit role-based permissions, click on the ‘Edit Access Groups’ down arrow near the top of the Team section.

 

Edit or Create Access Control Group: #

  • If you’re creating a new role, click on the ‘Add Access Group’ button. To edit an existing role, click the edit icon (pencil) next to the access group you want to modify.

 

Configure Access Permissions: #

  • In the access control window, you’ll need to define the permissions for the role:
    • Access Control Group Name: Enter a name for the role (e.g., Sales Manager, Service Technician).
    • Control Group Description: Provide a brief description of the role and its permissions within the system.
  • Set permissions for various sections and actions within the system by checking the appropriate boxes:
    • Read: Members can view information.
    • Edit: Members can modify existing information.
    • Create: Members can add new information.

You’ll see a list of sections like Contracts, Claims, Affiliates, etc. Toggle the Read, Edit, and Create permissions based on the role’s requirements.

Save Access Group: #

After configuring the permissions, click ‘Save’ to apply the changes. Ensure that all permissions align with the responsibilities associated with the role.

Assign Members to Roles: #

After creating an access group, you can assign team members to these groups. Go back to the ‘Team’ section, click ‘Add Member’ or edit an existing member, and assign them to the newly created access group.

 

Review and Confirm: #

Review the permissions for accuracy and ensure they match the responsibilities of the role. It’s crucial to maintain security and operational integrity by granting access based on the principle of least privilege.

By following these steps, you can successfully set up role-based access permissions, ensuring that team members have the appropriate level of access to perform their jobs effectively while maintaining system security and data integrity.

Updated on January 8, 2024

$160M

In Contracts Under Management 

44%

Reduction in Claim Handling Time

#1

Fastest Growing Warranty Platform

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Frequently Asked Questions

Can WarrantyHub integrate with my existing systems?

Yes, we sure can! If your current service has an API, our tech team can link it up with WarrantyHub, no sweat.

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